In the past, businesses kept sensitive documents locked and secured, fearing that their confidential documents could fall into in the wrong hands. This could mean lost opportunities, costly litigation, or even data breaches.

Virtual data rooms (VDRs) are cloud-based software solutions which allow secure remote access, 24 hours a day, to folders and files on any device with an internet connection. VDRs are cloud-based software solutions which allow secure, 24/7 remote access of files and folders on any device that has an internet connection. These platforms provide a variety of collaboration tools that facilitate dealmaking and document management. These platforms also provide advanced features like more granular authorizations and audit trails, which lower the risk of accidental deletion or malicious intent.

The most commonly used use case for virtual data rooms is due diligence during the mergers and acquisitions process. Both the sell-side and buy-side require extensive documentation to be reviewed and it’s crucial to be able to access a single platform from which documents can be saved and reviewed easily. VDRs reduce the time required for due diligence by significantly.

Startups use VDRs to collaborate with advisors and investors on fundraising rounds, M&A and other transactions. These platforms allow startups to upload and organize their documents into an easy-to-use indexing system that eases searches and speeds up the due diligence process. They also feature collaboration tools such as comments, Q&A sections, and tasks that aid teams in staying well-organized and work more efficiently. Many of the modern providers offer a cloud-based model which does not require any hardware or installation. Self-hosted software that is installed on servers that are in use at startup, provides greater control and may require IT resources.