A well-planned agenda for a board meeting sets the tone and ensures that the meeting achieves its goals. It provides a logical flow of topics, and also provides the opportunity to discuss new ideas. By sticking to the agenda items, you will limit off-topic discussion and ensure that all topics are given the proper time. The order of agenda items reflects the importance of each topic to the success of the group.
Begin by addressing first the most challenging topics. This approach helps your board stay motivated, keeps them fresh in their minds, and makes you feel more prepared to tackle difficult questions.
During this time department and committee leaders will provide important information and updates. The executive director usually presents the first report to be followed by any relevant committee reports. These updates give the board comprehensive information about the organization and allow them to align their decisions to their strategic goals.
Board members bring new perspectives to discussions. Leaving these unexplored could result in unexplored opportunities and poor decision-making. The agenda includes this open floor session promotes discussion and accommodates diverse perspectives that will result in well-rounded results.
Depending on the size of your board, you may want to consider giving a certain amount of time for each agenda item. This will reduce the length of discussions and help you determine whether or not it’s necessary to transfer an item to a different committee. This is especially helpful in situations that are time-sensitive and require an immediate decision.